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Archive for July, 2006
How to survive working from home.
July 24th, 2006 by Chris De La Rosa

Tips for Working at Home

More and more companies and organizations not only allow but also encourage telecommuting. If your organization offers that option, you can use your mobile PC to be productive in the comfort of your home or another remote location. In this article, I will discuss the tools of the trade and provide tips to ensure that the familiar home environment doesn’t prevent you from keeping your focus and achieving your goals.

Tools of the trade

To efficiently telecommute, you’ll need the following tools.

Internet access: Most teleworkers have access to the Internet at home so that they can connect to their corporate network. As a home user, you can choose from four Internet access options:
DSL: DSL stands for digital subscriber line. It uses ordinary telephone lines and a special modem to provide an Internet connection that can transmit high-bandwidth information to a user’s computer. A DSL line can carry both data and voice signals. The data part of the line is a dedicated connection to the Internet and does not interfere with use of the telephone. DSL is high speed and is always connected to the Internet.
Cable Internet: Cable Internet uses your local cable TV line to receive broadband Internet content. This data rate far exceeds that of modems and is about the same as DSL. Your local TV cable company is typically the cable Internet service provider.
Dial-up access: This may be the best option if you are on a tight budget. Dial-up access uses a modem and a telephone line to connect to the Internet. The drawbacks of using this option are that data is typically transmitted at a slow rate and it blocks the telephone line.
Satellite Internet: If cable or DSL aren’t available in your area, or if the slow dial-up access speeds are not acceptable, consider using satellite internet. It’s available to you if you live in the Northern Hemisphere and have an unobstructed view of the southern sky. The service is expensive and the data rate is not as fast as a direct line, but it is a good connectivity alternative if you live in an isolated location.

Computer: Of course, you’ll need a computer! You can use a desktop computer or a mobile PC. If you can take your mobile PC home from the office, you won’t have to install the same programs on your desktop computer. If you do need to use a desktop computer to connect to your organization’s network remotely, you may need to install additional software to meet your company’s connectivity and security requirements.

Dedicated space with some privacy: I’ve heard more than one frustrated telecommuter state that they have a hard time focusing when they work at home. When I ask where their desktop computer or mobile PC is located, they usually say it’s on the dining room table. By setting up your workspace in a busy location, you almost guarantee distractions. Instead, set up a safe, healthy, and efficient workspace with easy access to your computer, a phone, reference materials, and supplies.

Communication tools: When telecommuting, make sure that your colleagues, customers, and manager can communicate with you at all times. Whether you’re in the office or working remotely, make it easy for people to contact you. Here are some suggestions:
• Share your phone number with people you work with regularly and leave your contact information with your manager and one or two additional contacts (such as your administrative assistant or receptionist). Also, consider using call forwarding to your home or cell phone so that you receive incoming calls wherever you’re working.
• Consider using instant messaging (IM). Similar to a chat room, IM is a fast means of communicating with one or more people in real time over the Internet. IM also gives you a way to show and update your communication status throughout the day. For example, when you need a couple of hours of undisturbed concentration, set your status as “Busy” and let everyone know that you’ll be slower than usual to reply to e-mail messages and phone calls.

Tips for staying focused

The tools of the trade don’t guarantee success—you’ll also need some strategies to help you stay focused.
Start working at the same time. Treat telework days like regular workdays: get up, get dressed, and be “at your desk” at the usual time.

Establish a schedule. Keep work hours similar to the ones you would keep if you were working at your office. Your manager and your co-workers will appreciate knowing when you’ll be available.
Limit distractions. Be careful not to replace office-based interruptions with home-based ones (such as children, neighbors, and friends). (Chris notes… this point is probably one of the most important ones you can pay attention to. From personal experience I know all to well how your work can suffer from distractions.)
Plan ahead. Take the appropriate work home. Some work may be better suited for the home office than other work, so be sure to plan the telework a day ahead.
Take breaks. Plan time to get up and move around. Consider going for a walk or a run during your lunch break to keep your mind fresh.

Focus on objectives. Work with your manager and colleagues to define clear goals and objectives against which your performance can be objectively measured.

Telecommuting is not for everyone, but if your job lends itself to working remotely and you are self-disciplined and highly motivated, you can reap the rewards of working effectively at home or remotely. Using the information presented in this column, you can take advantage of the opportunity to work efficiently away from the office while remaining in touch with your colleagues and customers. This article is courtesy of Armelle O’Neal.

Do you have a work from home tip you’d like to share? Please leave us a comment, I’d love to hear from you.

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Is Telecommuting the best options for employers?
July 22nd, 2006 by Chris De La Rosa

Here’s an article I came across this morning that I thought I’d share with you. It deals with telecommuting and how workers surveyed feel about this option.

Home vs. the Office: Even Workers Can’t Choose
By Deborah Rothberg

The majority of U.S. workers want it all, saying that splitting their time between home and the office is the ideal work arrangement, according to the results of a productivity survey released July 19 by the Hudson Employment Index, a New York-based staffing solutions firm.

Fifty-nine percent of the 1,911 respondents believed that telecommuting at least part-time is the perfect work set-up, including the 38 percent that said their ideal work environment would include a mix of working from home and the office and the 21 percent who responded always at home.

Twenty-eight percent of respondents said they preferred to always work at their company’s offices, despite the fact that 85 percent of this group had workplaces that gave them telecommuting options.

Despite an overarching interest in working at least part-time from home, only 20 percent felt they were the most productive there, while nearly two-thirds (63 percent) considered themselves the most productive at the office or another job site.

eWEEK.com Special Report: Issues in IT Management

The study also shed some light on when and where U.S. workers are getting their tasks done.

Most don’t begin their work-related tasks until they arrive at the office, with 73 percent reporting that they rarely or never talk on the phone, take part in conference calls or check e-mail while commuting. Only 8 percent said they did so daily.

The vast majority of commute times are less than 30 minutes, according to the study, with 32 percent of respondents reporting that they spend 15 to 30 minutes commuting to work, and 31 percent saying less than 15 minutes on a typical day. Only 7 percent responded that they spend more than an hour on a typical day’s commute.

Have a great weekend.

Vacant work from home jobs.

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How to save $$ while working at home!
July 20th, 2006 by Chris De La Rosa

My family thinks I’m cheap! This stems from my passion for cutting energy bills, especially during the summer when the central air is on and we try to keep cool. Here are a few things that can help you cut back on your energy bills during the summer months.

In your garden and around your home

Longer days mean shorter nights. Don’t forget to adjust your outdoor lighting timers. You’ll save money and extend bulb life.

Low-voltage outdoor lighting systems are inexpensive to buy and operate, simple to install and safe. Soft reduced-voltage lighting will highlight the attractiveness of your home and garden.

Avoid excessive lighting levels on the patio and in other outdoor living areas. Illumination should be just bright enough for safety and for relaxing on summer evenings. Install a timer, or better yet, use patio lights only when needed.

Grass is a fast-growing, high-maintenance ground cover that “browns off” quickly in dry weather. Other ground covers such as clover and other low-growing, spreading plants require less maintenance and are more drought resistant. Your local garden centre can advise you on alternatives to grass that will thrive in your area.

Gas lawn mowers are a major source of air pollution and smog in many areas. Electric mowers pollute less and are much quieter too.

Consider using electric grass and hedge trimmers instead of gas-powered trimmers. Well-maintained manual trimmers are preferred by many expert gardeners and professionals.

A broom will clean your driveway and walkways as effectively as a gas-powered leaf blower; it will also save money and boost your popularity with the neighbours.

Plan your garden with the changing seasons in mind. Shelter the south side of your home from summer sun with deciduous trees. Evergreens will protect the north side of your home from icy blasts.

For indoor comfort

Why shut out the summer? Keep your home comfortable without air conditioning on all but the hottest days by minimizing heat penetration into your home.

Shelter sun-exposed windows with awnings and shrubbery. Keep your blinds and draperies closed on hot, sunny days.

Keep windows closed in the heat of the day. Open windows in the cool of the night.

Your attic gets hot in the summer – temperatures of up to 65°C (150°F) are common. Insulation in your attic protects your home from excessive heat penetration in summer and cold penetration in winter. Invest in attic insulation for year-round comfort and efficiency.

Make sure roof ventilation is adequate to prevent heat buildup in summer and moisture buildup in winter.

Use floor and ceiling fans to create gentle breezes to keep you and your family comfortable.

If your basement is dry, use the furnace fan to circulate cool basement air throughout your home. Maintain your furnace air filter at peak efficiency to reduce indoor pollen levels.

Use compact fluorescent lighting wherever you can. Compact fluorescents use very little energy and produce much less waste heat than incandescent and halogen lights. In general, you will find lower indoor lighting levels more pleasant in warm weather.

When in the kitchen

Turn on your range hood when cooking to exhaust waste heat from your home. Coordinate meal planning with the seasons. Remember, nothing tastes better than a cold salad on a hot day.

Keep your oven door tightly closed. Use the oven light to check on progress when baking or roasting.

Timers and meat thermometers save energy and help you avoid overcooked meals.

Select right-sized pots and pans with tight-fitting lids and cook at lower temperatures to reduce energy use. A six-inch pan on an eight-inch element, for example, wastes 40% of the element’s heat output.

Make full use of microwave ovens in hot weather. Microwave cooking can reduce energy consumption by two-thirds and produces much less waste heat than your stove. Toaster ovens and slow cookers are also a great way to reduce energy use in the kitchen.

Convection ovens consume up to one-third less energy than standard ovens. Heated air is continuously circulated by the oven’s fan, for more even heat and reduced cooking times.

Full loads only, please, when you run the dishwasher. Use your range hood when the dishwasher is operating to vent excess heat and humidity outdoors.

Vacuum your refrigerator’s cooling coils every three months. Excessive dust buildup will reduce the energy efficiency and life expectancy of the compressor. Make sure there are no gaps in the door seal.

Don’t overfill your refrigerator-freezer; cool air needs to circulate freely throughout the interior of the appliance.

Defrost frozen food in the refrigerator before cooking.

Use food storage containers with tight-fitting covers to prevent excessive moisture buildup in your refrigerator and to reduce energy consumption. Covered containers will prevent unwanted flavour transfer too.

Get rid of that old beer fridge in the basement. An inefficient refrigerator with an ill-fitting door can cost hundreds of dollars per year to operate.

Your freezer works best when it is filled to capacity. Place covered plastic water-filled containers in your freezer for maximum efficiency, and buy the smallest model that will meet your needs.

Label frozen food clearly to minimize the amount of cold that escapes when searching for specific items.

Upright freezers are generally more expensive than chest freezers and are 10-25% less energy-efficient. Defrost your freezer whenever ice buildup is more than 1/4 inch thick.

 On laundry day

String up a clothesline. You’ll save money and your clothes will smell summertime-fresh.

Don’t use your washing machine for a few small items; wait for a full load. Use the cold water cycle whenever possible.

Clean the clothes dryer filter after each load, and clean the dryer duct regularly. Clogged filters and ducts restrict airflow, decrease energy efficiency and can be a fire hazard.

If you must use air conditioning

Inspect and maintain your cooling system. Simple measures such as cleaning and replacing clogged air filters can reduce cooling costs up to 10%. An annual service call will extend the life of your expensive cooling equipment and boost efficiency.

Don’t forget cooling system ductwork. Leaking joints, elbows and connections can boost energy consumption 20 to 30%. Use duct mastic to seal loose joints.

Shade your air conditioner from direct sunlight.

Adjust your air conditioner’s thermostat when you go out, and shut your system down when you are away for extended periods.

Unneccessary cooling costs money.
Close all windows, doors and chimney dampers when using your air conditioner. Don’t use your hard-earned money to cool the great outdoors. Unused rooms should be closed off to cut cooling costs.

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Are customers liars?
July 19th, 2006 by Chris De La Rosa

Yesterday I took a break from work and went shopping for running shoes for my eldest daughter Kieana. We decided this year that we would get the back to school shopping done gradually, and not the usual hectic week before school starts back.

We were lucky enough to find a pair we could all agree on (she like the style and we liked the price) prior to the sales associate taking the box up to the check-out counter he started to explain all about protectors and cleaners… you know those canned sprays that you “must” get when you get a pair of shoes. Before he could get rolling on his sales pitch, I explained to him that only last week we purchased 2 other pairs of similar shoes for our other daughters and we did have the same cans on protectors he had in his hand. I realize that it’s probably part of their job to try and sell these add-ons with every shoe sale. He politely said “ok” … then placed the box at the counter. The guy at the register, then grabbed one of the shoes from the box and started with the same sales pitch of the same cans of sprays. “We already have some” I mentioned, nope he completely ignored me and continued. After about 7 minutes of explaining why I must get these sprays.. I said, maybe if you paid attention to me you’d know that I already had some from my purchase last week. He then turned back in my direction and said… “yea, a lot of people say they have the stuff, then try to return the shoes after they get ruined from lack of care”.

Basically I’m a liar… this sales associate was basically telling me. I didn’t own any “protector spray or cleaner” and I was just being cheap and didn’t want to purchase any.

I’d be the first to praise sales associates when I get exceptional shopping experience and I know that there may be customers who say they have the stuff, but really don’t. But one should know when a customer say they’re not interested.. leave then alone.

Have a great day and keep cool. Yet another hot day for us in S. Ontario.

Chris..

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Be productive while the kids are home on vacation.
July 18th, 2006 by Chris De La Rosa

My girls are off school for the summer and it so happens this week they’re not in some sort of activity or camp (most of the summer is planned for them, except this week). Can you say noisy house? With the hot, humid conditions we’ve been experiencing in Southern Ontario… they’re not even venturing outside to play. Maybe next year we’ll finally be able to afford the pool we always wanted so on hot days like this week, they (well all of us) can spend more time in the back yard. Heck.. Mr. Laptop will be joining us as well so I can work and enjoy the sun at the same time.

My trick for getting work done is working around their schedule. I try to get the work that needs my full concentraion during the hours they’re in bed (like now) or when my wife is off work. This means that I usually start around 5 am, which may seem a bit early for some… but by 9 am most of my “must-do” work is already done. Then during the rest of the day, when we’re not making trips to get ice cream I can get other work accomplished.

I hope you’re keep cooling during this heat wave.

Chris…

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